A Name

The name of the Club is the YORK GARDENS TABLE TENNIS CLUB (referred to hereon as "the Club")

B Administration

Subject to the matters set out below the Club and its property shall be administered and managed in accordance with this constitution by the members of the Executive Committee, constituted by clause H of this constitution ("the Executive Committee")


C Objectives

York Gardens Table Tennis Club was founded to promote the sport of Table Tennis as a worthwhile and rewarding sporting pursuit, to provide a facility for players of all ages and of all standards to enjoy the game whether it is in a competitive sense or purely for recreational purposes.
Within that main framework, the club is committed, in particular, to encouraging and attracting younger players to the game and to develop their skills through planned and organised coaching
In order to realise this, the Club's objectives are:
1. To introduce and maintain high standards of behaviour which are conducive to a well-organised and respected Club
2. To uphold the desired good image as worthy ambassadors of the sport of Table Tennis
3. To recognise and practice the accepted courtesies and good sportsmanship
4. To provide a lead and good example to other associate clubs

D Powers

In furtherance of the Objectives but not otherwise, the Executive Committee may exercise the following powers:

1. The power to raise funds and to invite and receive contributions provided that in raising funds the Executive Committee shall not undertake any substantial permanent trading activities and shall conform to any relevant requirements of the law;

2. The power subject to any consents required by law to borrow money and to charge all or any part of the property of the Club with repayment of the money so borrowed;

3. The power to employ such staff and/or external services(who shall not be members of the Executive Committee) as are necessary for the proper pursuit of the objectives. The power to co-operate with other clubs, charities, voluntary bodies and statutory authorities operating in furtherance of the objectives or of similar purposes and to exchange information and advice with them;

4. The power to support any charitable trusts, Clubs or institutions formed for all or any of the objectives;

5. The power to appoint and constitute such advisory committees as the Executive Committee may think fit;

6. The power to do all such other lawful things as are necessary for the achievement of the objectives.


E Club Membership

1. All persons interested in furthering the objectives and have paid any annual subscription as may be laid down by the Executive Committee from time to time, shall be accepted as members of the Club

2. Any body corporate or unincorporated Club which is interested in furthering the objectives and have paid any annual subscription as may be laid down from time to time by the Executive Committee, shall be accepted as members of the Club (hereon referred to as a "member organisation")

3. All such members and member organisation representatives shall each have one vote at the Annual General Meeting and at any Special General Meeting.

4. The Executive Committee may unanimously and for good reason terminate the membership of any individual or member organisation should they feel that the individual's behaviour is not in the interest of the Club.

F Honorary Officers

At the Annual General Meeting of the Club the members shall elect from amongst themselves a Chairperson, a Secretary, a Treasurer and a Promotions Officer who shall hold office from the conclusion of that election.


G Executive Committee

1. The Executive Committee shall consist of the following:

(a) The Honorary Officers as specified in the preceding clause F

(b) Up to 2 representatives of the junior section of the Club

(c) Up to 2 other adult members of the Club

2. Meetings of the Executive Committee shall also, from time to time, invite other specialist or interested persons who will be non-voting as follows:

(a) A representative of a borough council

(b) Any additional ad-hoc members who may be co-opted by the Honorary Officers as may be necessary provided the number co-opted does not exceed one third of the total number of members of the Executive Committee.

3. The Executive Committee may from time to time appoint sub-committees as required. The Executive Committee must ratify any decisions made by such a sub-committee.

4. All the members of the Executive Committee shall retire from office together at the end of the AGM next after the date on which they came into office but they may be re-elected or re-appointed.

5. The proceedings of the Executive Committee shall not be invalidated by any vacancy among their number or by any failure to appoint or any defect in the appointment or qualification of a member.

6. No person shall be entitled to act as a member of the Executive Committee whether on a first or on any subsequent entry into office until after signing in the minute book of the Executive Committee, a declaration of acceptance and of willingness to act in the trusts of the Club.

H Determination of Membership of the Executive Committee

A member of the Executive Committee shall cease to hold office if he or she:

1. Becomes incapable by reason of mental disorder, illness or injury of managing and administering his or her own affairs.

2. Is absent without the permission of the Executive Committee from all their meetings within a period of six months and the Executive Committee resolve that his or her office be vacated: or

3. Notifies to the Executive Committee a wish to resign (but only if at least 3 members of the Executive Committee will remain in office when the notice of resignation is to take effect)


I Executive Committee Members not to be personally interested

1. Subject to the provisions of sub-clause 2. of this clause, no member of the Executive Committee shall receive remuneration or be interested (other than as a member of the Executive Committee) in any contract entered into by the Executive Committee.

2. Any member of the Executive Committee for the time being is a solicitor, accountant, ETTA Qualified Coach, or other person engaged in a profession, may charge and be paid all the usual professional charges for business done by him or her or his or her firm when instructed by other members of the Executive Committee to act in a professional capacity on behalf of the Club: Provided that at no time shall a majority of the members of the Executive Committee benefit under this provision and that a member of the Executive Committee shall withdraw from any meeting at which his or her own instruction or remuneration, or that of his or her firm, is under discussion.

J Meetings and proceedings of the Executive Committee

1. The Executive Committee shall meet as deemed as necessary but not less than four times annually for which at least fourteen days clear notice must be given to Executive Committee members.

2. The Chairperson shall act as chairperson at the meetings and if he or she is absent the members of the Executive Committee present shall choose one of their number to chair the meeting before any business is transacted

3. A quorum for meetings shall consist of four members of the Executive Committee.

M Accounts
The Executive Committee shall comply with their obligations with regard to:

1. the keeping of accounting records for the Club;

2. the preparation of annual statements of account for the Club; and

3. the auditing or independent examination of the statements of account of the Club; and
4. the transmission of the statements of account of the Club to the members.


N Annual Report

The Executive Committee shall comply with their obligations with regard to the preparation of an annual report and its transmission to the members


O Annual Return

The Executive Committee shall comply with their obligations with regard to the preparation of an annual return and its transmission to the members


P Annual General Meeting

1. There shall be an Annual General Meeting of the Club which will take place within fourteen months of the previous Annual General Meeting

2. Every Annual General Meeting shall be called by the Executive Committee and the Secretary shall give at least 14 days notice to all members of the Club who shall be entitled to attend and vote at that meeting

3. The Executive Committee shall present the report and accounts of the Club for the preceding year

4. The Members of the Executive Committee shall retire at the Annual General Meeting but shall be eligible for re-election

5. Nominations for election to the Executive Committee must be made by members of the Club in writing and must be in the hands of the Secretary of the Executive Committee at least fourteen days before the Annual General Meeting. All nominations must have the nominee's prior agreement and include a named proposer and seconder. Should nominations exceed vacancies, election shall be by ballot.


Q Special General Meetings

The Executive Committee may call a special general meeting of the Club at any time. If at least four members request such a meeting in writing stating the business to be considered the Secretary shall call such a meeting. At least 14 days notice must be given. The notice must state the business to be discussed.

R Procedure at General Meetings

1. The Secretary or other person specially appointed by the Executive Committee shall keep a full record of proceedings at every general meeting of the Club

2. There shall be a quorum when at least one tenth of the number of members of the Club for the time being or ten members of the Club, whichever is the greater, are present at any general meeting

S Notices

Any notice required to be served on any member of the Club shall be in writing and shall be served by the Secretary or the Executive Committee or any member either personally or by sending it through the post in a prepaid letter addressed to such member at his or her last known address in the United Kingdom, and any letter so sent shall be deemed to have been received within ten days of posting


T Alterations to the Constitution

1. Subject to the following provisions of this clause the Constitution may be altered by a resolution passed by not less than two thirds of the members present and voting at a general meeting. The notice of the general meeting must include notice of the resolution setting out the terms of the alteration proposed.

2. No amendment may be made to clause A, clause C, clause I, clause U or this clause 

3. No amendment may be made which would have the effect of making the Club cease to remain legal

4. The Executive Committee should promptly send to all members a copy of any amendment made under this clause.


U Dissolution




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Club President	Tom Draper
Chairman	Selwyn Campbell
Treasurer	Valerie Dodds
General Secretary	Wayne Matthews
Development Officer	Trevor Campbell
Child Protection	Janice Lee/TCampbell